How to Hire and Work With an Editor
Are you on the hunt for an editor? Where do you even find one? How do you know which one is right for you? If you’re wondering how to work with an editor, I’ve got some insider tips just for you.
As someone working in the industry as an editor, I have a unique perspective on what questions authors should ask prospective editors. Unfortunately, I’ve worked with a lot of authors who hired me after their first editor didn’t work out. I want to walk you through how to choose the right editor the first time, so that your experience is smooth and enjoyable.
Let’s start with the most important question first: what kind of editing do you need?
What Kind of Editing Do You Need?
When you’re looking for an editor, it’s important to determine which kind of editing you need first. So, before you can find who you want, you need to figure out what you want first.
Do you need developmental editing, line editing, copy editing, or proofreading? Not all editors offer the same services. For example, I specialize in copy editing non-fiction. Other editors specialize in developmental editing or may offer multiple levels of editing in one genre only.
If you’re not sure what kind of editing would be best for your book, don’t sweat it. Your editor can evaluate your manuscript and let you know. If you can only afford one editing service, I would suggest copy editing to clean up grammatical issues. Once you have an idea of what kind of editing you are looking for, you can begin your search.
Where to Start Looking
So, how exactly do you find an editor? While it is certainly possible to search Google for terms like “freelance editor”, I would suggest visiting the website of any professional editorial organization and using their member directory.
These directories allow you to filter your search by state, skills, content area, genre, medium, and even experience with specific software. Here are just a few to get you started:
Once you have a found a few individuals that appeal to you, take a look at their website. You may find a lot of answers to your questions right there. Many editors have blogs or websites with detailed descriptions of their services, which should give you an idea if they’re a good fit for you.
Asking the Right Questions
Once you have narrowed your search down, it’s time to reach out and get to know your editor. You can do this over an email exchange, or if you prefer, schedule a phone call, video chat, or an in-person meeting over a cup of coffee.
You want to get a feel for the individual’s personality and qualifications and see if you are compatible with each other. Here are some questions to get the ball rolling:
qualifications and experience
What sort of training and experience do you have?
How long have you been an editor?
What sort of editing do you specialize in?
Have you worked on projects similar to mine?
Do you have any testimonials or references?
It’s important that your editor be qualified to take on your project. Do not be afraid to ask your editor about his or her qualifications. Anyone can put up a website and call themselves an editor. Be sure you are working with a professional.
communication and editing style
Will I hear from you regularly during the editing process, or when you’re done?
What sort of software do you work with?
Do you prefer email, text, or phone calls?
Do you offer a sample edit?
Make sure you are on the same page when it comes to communication and editing styles. Are you looking for your editor to email you with an update after every few chapters? Or do you want someone to send you one email when all is said and done? Do you need to have phone access to your editor? Do you use software other than Microsoft Word?
Communicate your preferences up front, and make sure your potential editor can give you what you need. If not, keep searching.
Also, consider asking for a sample edit. Most editors will offer to edit up to 1,000 words. Some will complete a sample edit for free, while others may charge a nominal fee. This will give you an idea of what his or her editing style is like and help you determine if they’re a good fit.
availability and rates
When are you available?
What are your rates?
How many round of editing are included with your fee?
How will you address scope creep?
If you’re looking for an editor to get started right away, you may find yourself disappointed. Most editors are booked for several months. If you’re on a time crunch, emphasize your need for a quick turnaround when emailing a prospective editor.
Next, take a look at your budget. Get quotes from several editors, and take into consideration what you will receive for your payment. Do you get unlimited email access? One 30-minute phone call? Will you get one round of editing or two? If your editor charges by the hour and not by page or word count, will they let you know if they have exceeded their estimated amount of hours before racking up more?
A word of advice: don’t choose an editor based on price alone. Seasoned editors will charge more, and you get what you pay for.
If your budget is severely limited, consider working with a new editor who needs their first project. They may charge a lower rate in order to gain experience. I did this years ago with my first book manuscript, and it was a win-win for me and the author.
Signing A Contract
Once you have chosen the editor you would like to work with and have worked out the details, it’s time to review and sign a contract. I can’t stress this enough: get everything in writing.
While signing a contract may seem intimidating, it’s not something you should skip. A contract doesn’t just protect your editor, it protects you too. It holds your editor accountable. Your contract should include, at a minimum, the date you will receive your edited manuscript, the total project cost, when payment is due, and how many rounds of editing are included with the fee.
If all this seems overwhelming, take a deep breath. Most professional editors are clear about what they offer and what they think your manuscript needs. When working with a first-time author, I outline all the steps of the editorial process and let them know what each level of service gives them. I discuss cost, payment plans, and preferences. Don’t be afraid to ask your editor questions. Be confident!
As always, if you have any questions about the editorial process, drop me a line. I’d love to hear from you.